NBDC Planning Workshop 2012-2013

Infocenter break out room, ILRI Ethiopia, Addis Ababa
15-16 November 2012
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Agenda for organizers

Time	Session
	Day 1 - Thursday 15 November
09.00	Welcome Participants introductions Objectives and agenda for this workshop Introduce NBDC timeline (group exercise) Key events (update) Key outputs (update) Key outcomes (changes in network, KAS, policy, practice) Where should the NBDC be at the end of its program? Presentation of the general NBDC OLM - Presentation by Alan (why and what + project impact narrative)
10.30	Coffee / tea break - update the timeline
11.00	Reviewing N-project OLMs (group exercise) - Building upon existing information, capacities, network, what should we try to achieve?
12.30	Lunch break
14.00	Presenting project OLM reviews + teasing out key patterns
15.30	Coffee break
16.00	Commentary by Alan, Simon, Doug, Pamela about integration and specific big issues to address How to capitalize on all existing ideas and assets to address big gaps, issues or opportunities (group exercise)
17.30	Close

	Day 2 - Friday 16 November
09.00	Presentation of ideas to address big issues and opportunities - Decisions about what needs to be prioritized (Alan, Simon) and discussion about priorities
10.30	Coffee / tea break
11.00	Developing action plans (group exercise)
12.30	Lunch break
14.00	Developing action plans (group exercise) + Final presentation of action plans
15.30	Coffee break
16.00	What needs to be evaluated / documented to assess, quantify, evaluate and communicate outputs, outcomes/changes and impact Open space / Parking lot + cross-cutting issues + coordination + concrete opportunities to seize next
17.30	Close

Day 1

Morning 1 - Introduction

5 min - Welcome and objectives (Simon / Alan)
30 min - Introductions
- 5 min Mapping participants per n project (N2-N5+Nx)
- 10-15 min Mix teams of N2-N3-N4-N5-Nx and ask them to find out 3 quirky/unknown facts about their work (special stuff) + come up with one group noise to represent the dynamic of NBDC
- 10 min enunciate unknown facts to the full group
- 1 min Then final check to see if someone doesn't know someone else
15 min - Agenda of the workshop and any other matter
5 min - Present timeline of the project and get inputs from each N team
- Presentation of timeline
- Add events to timeline (using post its)
15 min - Brainstorm in table groups (10 min) about what should be the absolute 'must-achieve' objectives of the NBDC (where should we be by end of 2013) - Plenary results 10 min.
15 min - Presentation of the program logic / impact narrative / general OLM (Alan)
(During coffee break)

Morning 2 - Looking at our project OLMs

90 min. Review your project OLM: Building upon existing information, capacities, network, what should we try to achieve?
- Look at your project OLM and review:
  - What has been achieved (in your individual N-project)?
  - What has not been achieved (in your individual N-project)?
- Look at global OLM and prepare a set of cards for:
  - What really needs to be achieved / documented (from your original OLM or otherwise)? What other gaps have to be addressed in the global OLM?
    - What is missing to achieve this?
    - What is your legacy to do this (what do you already have)?
  - Where does this fit in the overall OLM? (you need to place this back on the global OLM picture)
- (If you have time) consider other gaps:
  - Gender
  - Communication
  - Coordination

Afternoon 1

60 min - Presentation of OLM reviews from each N project
30 min - Tease out key 'patterns' for the integration of the project (plenary - collective exercise) around the big picture OLM

Afternoon 2

45 min - Commentary by Alan, Doug, Simon, Pamela about the key integration areas and how to address big gaps - towards NBDC OLM.
45 min - In mixed groups: "how to capitalize on and prioritize all existing ideas and assets to address big gaps, issues or opportunities": How to bring our legacy forward into development thinking and action?
- What could/should be the main areas of our work? Stick your ideas on the OLM wall and task a group to present these ideas the next day.
15 min - Close (final impressions from volunteers).

Day 2

Morning 3

45 min - Presentation of the big ideas and decisions by Alan/Simon about what should be prioritized.
45 min - Discussion about priorities + instructions for group work.

Morning 4

90 min - Develop action plans around the different work strands - Where do we want to be around this strand by end of 2013?

Afternoon 3

90 min - Group work continued and final presentation of plans

Afternoon 4

60 min - What needs to be evaluated / documented to assess, quantify, evaluate and communicate outputs, outcomes/changes and impact.
- Concrete opportunities to seize next
  - Next team meeting: thematic discussion (and subsequent thematic discussions)
  - Institutional histories workshop Nov 2012
  - Stakeholder workshop Feb 2013
  - National platform meetings later
- Open Space / Parking lot + cross-cutting issues (cross-basin learning) + coordination + sustainability / exit strategy + addressing legacy for each N-project
30 min - Summary, final impressions, close.

Built-in possibility to have access to N-project experts on demand or in a structured sub-session.

planning2013_Agenda_organizers